Privacy Policy
Blossom Glen Home Owners Association
Last updated: 02/09/2026
This Privacy Policy explains how Blossom Glen Home Owners Association (“Blossom Glen HOA,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards information when individuals visit our public website or when authorized users access our intranet (“Services”). We are committed to protecting your personal information and respecting your privacy.
1. Information We Collect
A. Public Website Visitors
We may collect:
- Personal information you voluntarily provide (name, email, phone number, form submissions).
- Technical and usage data such as IP address, browser type, device information, pages visited, and referring URLs.
- Cookies and similar technologies used to enhance functionality and analyze traffic.
B. Intranet Users (Residents or Board Members)
For authorized intranet access, we may collect:
- Account information (username, password, profile details).
- Activity logs (login times, file access, administrative actions).
- Internal submissions such as forms, messages, documents, or maintenance requests.
2. How We Use Your Information
Information collected through our website or intranet may be used to:
- Operate, maintain, and improve the Services.
- Communicate with residents, vendors, and community members.
- Manage user accounts and authenticate intranet access.
- Support HOA operations such as dues management, maintenance coordination, and community updates.
- Enhance security, detect unauthorized activity, and prevent fraud.
- Comply with legal obligations and HOA governance requirements.
3. How We Share Information
Blossom Glen HOA may share information:
- With trusted service providers who assist with hosting, email delivery, payment processing, or security.
- With board members or authorized personnel for legitimate HOA operations.
- When required by law or in response to valid legal requests.
- During organizational transitions such as management company changes.
We do not sell personal information.
4. Data Security
We use administrative, technical, and physical safeguards to protect your information, including:
- Encrypted website connections (HTTPS)
- Access controls for intranet accounts
- Regular security monitoring and updates
No system is completely secure, and we cannot guarantee absolute protection.
5. Data Retention
We retain personal information only as long as necessary to:
- Meet legal and record‑keeping requirements
Intranet data may be retained longer for compliance, auditing, or archival purposes.
6. Your Rights and Choices
Depending on your location and applicable laws, you may have the right to:
- Request access to your personal information
- Request corrections or updates
- Request deletion where legally permissible
- Opt out of non‑essential communications
Authorized intranet users may update certain account details directly.
7. Cookies and Tracking Technologies
You may disable cookies through your browser settings. Some website features may not function properly without them.
8. Third‑Party Links
Our website may include links to external sites. Blossom Glen HOA is not responsible for the privacy practices or content of those third‑party websites.
9. Intranet‑Specific Responsibilities
Authorized intranet users agree to:
- Keep login credentials confidential
- Use the intranet only for legitimate HOA‑related purposes
- Avoid sharing internal information with unauthorized individuals
- Follow all HOA policies regarding data handling and communication
Misuse of the intranet may result in access restrictions or other actions consistent with HOA governance.
10. Children’s Privacy
Our website and intranet are not intended for children under 18, and we do not knowingly collect information from them.
11. Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last updated” date.
12. Contact Us
For questions about this Privacy Policy or our data practices, contact:
Blossom Glen Home Owners Association
blossomglentrustees@gmail.com
[Mailing Address]
